Outline: Duties and Responsibilities | Skills and Qualifications | How to Write the Job Description of a Business Manager – Note Your “Why” – Do a Quick Candidates Tour – Optimize – Company Profile – Benefits Package – Requirements and Skills | Things to Look Out | Final Thoughts
Creating a job description copy for a business manager isn’t hard work, especially since tons of templates are available. What’s difficult is getting the right job description ad that isn’t vague or confusing to that top candidate you’re gunning for.
Just like the Quartermaster or First Mate of a ship, the business manager is a professional that oversees the operations of the business, and assists in running the business while developing strategies to boost employee productivity and morale, ultimately fostering business growth.
Business managers play a pivotal role in ensuring the smooth operation of a company. They are responsible for strategic planning, employee supervision, and maintaining operational efficiency, which directly impacts business growth and profitability. Understanding the roles of a business manager and the key business manager job responsibilities is essential for crafting a job description that attracts top talent. This guide delves into the duties of a business manager, their qualifications, and best practices for hiring a business manager for your organization.
Detailed Roles of a Business Manager
The role of a business manager is multi-faceted, blending leadership, strategy, and administrative responsibilities. Here are some of the critical business manager roles and responsibilities:
- Regulatory Compliance: Ensuring the company meets industry standards and legal requirements.
- Strategic Leadership: Setting company goals and devising strategies to achieve them.
- Operational Oversight: Monitoring daily operations and ensuring resources are utilized efficiently.
- Staff Management: Recruiting, training, and mentoring employees to align with company objectives.
- Financial Management: Preparing budgets, managing expenses, and ensuring financial health.
- Client Relations: Acting as the liaison between clients and the company to ensure satisfaction.
Duties and Responsibilities of a Business Manager
A business manager’s duties and responsibilities can go from performing routine tasks like monitoring daily sales to preparing reports for the management team. Here’s a list of tasks commonly performed by managers:
- Hire new staff and supervise employees
- Acquire relevant resources (like equipment) needed for smooth day-to-day operations
- Responsible for daily, weekly, and monthly accounting tasks and other financial reporting
- Develops business goals and proactive strategies that drive profitability and growth
- Conduct office meetings and often serve as the face of the company at events
- Ensure that employees reflect company goals and values
- Develop employee training programs on how to use the latest relevant software or tool needed for productive work
- Develop work schedules for employees and may also determine their pay grade and when an employee is qualified for a raise or a bonus.
- They address employees’ complaints to HR while effectively communicating ideas and managing conflict between executives (or partners) and employees.
- Ensure that clients, partners, vendors, or business associates have a positive experience with the company
- Continuously assess the company’s performance and develop ways to improve it. They also conduct performance reviews for employees.
- Work with the company’s budget to build the business and make a profit. Read our article on how you can save money for your business.
- Ensure that the business and work facility complies with government regulations and guidelines
- Ensure that there are no redundant business operations that do not contribute to maximum productivity
For a clearer understanding, below is an enhanced list of business manager duties to include in your job description: - Coordinate inter-departmental projects and ensure seamless communication across teams.
- Develop, implement, and assess company policies to promote efficiency and align with organizational goals.
- Oversee supply chain management to prevent disruptions in operations.
- Monitor market trends and competitor activities to keep the business competitive.
- Conduct quarterly performance reviews and adjust strategies to meet business goals.
- Establish and maintain relationships with external vendors and stakeholders.
NB: Company size also influences the role description of the business manager job position. In small companies, business managers may find themselves grappling with the operations across all departments, but in big companies, they grapple with fewer departments.
Skills and Qualifications of a Business Manager
A high-performing business manager possesses both technical and interpersonal skills. Here’s a more detailed list of business manager qualifications:
- Educational Background: A bachelor’s degree in business management or related fields; an MBA is a plus.
- Work Experience: Proven track record in business management roles, with hands-on experience in operations, finance, and team leadership.
- Technical Proficiency: Familiarity with business analytics tools, CRM platforms, and financial management software.
- Leadership Abilities: Strong decision-making skills and the ability to inspire and motivate teams.
- Adaptability: Flexibility to manage unexpected challenges and changes in a dynamic business environment.
Tip: You can consider a high school diploma for the business manager role if they have specific certifications or excellent work experience.
Benefits of Hiring a Skilled Business Manager
Hiring the right business manager can drive measurable results, including increased productivity, streamlined operations, and improved profitability. Here are some of the benefits:
- Improved employee morale and engagement through effective leadership.
- Better decision-making supported by accurate financial and operational analysis.
- Enhanced customer satisfaction by ensuring a seamless client experience.
- Faster identification and resolution of operational bottlenecks.
- Compliance with legal and regulatory standards, reducing business risks.
How to Write a Business Manager Job Description
Knowing how to write a detailed job description for a business manager is vital if you desire to hire the right person.
A good job description that starts with you doing your research or appropriately answering the question, “why do I need a business manager?” will fetch you the top candidates in the market.
1. Note Down Why You Need a Business Manager
Concluding that you need a business manager means you must have penned down what tasks you need them to take charge of. But let’s say you didn’t; now is the next best time to write them down.
Remember that these tasks will ultimately fill the job responsibilities section in the job description ad. You can also take a look at the general duties of a business manager and see what other tasks are fitting for them as regards your business.
2. Take a Brief Moment and Check Out Your Potential Candidates
What will entice the right candidate for your business, and what working conditions/roles are ideal for them?
Take a brief moment and think about your target audience, and the person you want to interview and ultimately hire. You can begin again If the job ad you’ve drafted won’t get you such a folk.
3. Optimize Job Title and Purpose
The competition is tough, there are tons of job ads, and your ad will never make it past the search filter if it’s not well optimized for search – online search job platforms and Google.
So rather than being vague, aim for clarity and add a sentence (or a paragraph) after the job title that describes the job role.
4. Add a Brief Company Profile
Your business manager’s job description must have a brief company summary that lets interested candidates know about your company and what it stands for.
Avoid doing a copy and paste of your about us website page. Use straightforward language to communicate what the business is about.
5. Highlight the Job’s Benefits Package
Asides from earning an attractive salary, what else do they stand to gain? Here’s where you talk about the compensation and perks of working in your company.
It’s best to use bullet points so the candidate can easily focus on each of these benefits such as:
- Competitive salary (clearly state what you’re willing to offer), medical/dental/vision plan with 401(k) plan
- The working conditions
- On-site or hybrid work environment
- Full-time or part-time
6. Requirements and Skills
What qualifications should the top talent possess? Clearly outline the required experience and education level your company is interested in.
Also, avoid using vague terms when outlining specific job roles. Be clear, realistic, and present the info with bullet points, not a huge block of text.
Things to Look Out for When Writing a Job Description
When writing a job description, remember that the quality of your job description might reflect significantly on your newly hired office manager.
This section explores some of the things you should look out for when writing one and some general tips on how to write a job description that attracts the right candidate.
As part of the talent acquisition team, here are what you must know:
1. The Quality of the Template
Though it’s faster and easier to use a template for the job description of a business manager, it doesn’t guarantee you quality candidates. It’s always best to take your time and craft a job description that weeds out unqualified potential candidates.
A good template should serve as a guide lest you forget to include relevant details that attract suitable candidates. Avoid using generic or vague templates that don’t allow the business to shine through them.
Here’s a good example of a business manager job description template.
2. The Expectations Required From the Business Manager
Always speak with the person who needs the business manager most – the go-to person is most likely the hiring manager.
Thus before writing the job description, ensure that you’re on the same page with the hiring manager or the person calling the shots. The expectations or duties should be tailored to the company.
3. Optimizing Your Job Description
The right candidate will never see the best job description for a business manager if it isn’t optimized for online job search platforms or Google for Jobs.
Always include the relevant keywords your preferred candidate will search for and upload your job ads to well-known online job search platforms.
4. The Right Mix of Business Jargon
Avoid scaring off the right candidate using business terms only your company staff will understand.
Instead, use a healthy blend of business terminologies that attract your preferred candidate and leave out those who aren’t qualified.
5. Others Include:
- Describe job responsibilities with strong verbs
- Avoid overwhelming the job description with too much personality – keep it formal and creative.
- Do not use an existing job description in your company. Craft something new
- Remove bias from your ad
- Do not use exclusive or gendered language
Final Thoughts
The job of a business manager is both challenging and rewarding. A well-crafted job description highlights the critical business manager responsibilities and ensures your company attracts candidates who possess the right mix of skills and experience. Whether you’re hiring for a small business or a large corporation, tailoring the job description to meet your business needs is the first step toward finding the perfect candidate.
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