Today’s episode of The Rundown with Ramon Show is a practical wake-up call for entrepreneurs: use AI for everyday productivity wins, build redundancy before the next outage hits, and pause to ask the “questions before the questions” so you choose the right path—not just the obvious one. Ramon also shares a quick reality check on “rich-people problems” and a reminder to trade complaints for gratitude. Hosted by Ramon Ray, small business expert and motivational speaker.
Key Takeaways
- Don’t sleep on AI. Use tools like ChatGPT, Copilot, Gemini, and Zoho AI for small, daily tasks that save time.
- Outages happen—plan for them. Create backups and redundancy across your “crown jewels” (domain, hosting, email, ecommerce).
- Ask better questions first. Generate three non-overlapping plans you’d be happy to pursue.
- Check your mindset. Trade complaints for gratitude to keep momentum high.
- Secure your business. Treat cybersecurity and continuity as daily habits, not afterthoughts.
Don’t Sleep on AI: Everyday Wins That Compound
AI isn’t just for complex projects—it shines in the mundane. Converting a PDF agenda into clean, paste-ready text can take one sentence. Sense-checking a room layout or estimating square footage for an event becomes a 30-second prompt. These micro-wins stack up and free you for higher-value work.
Try this today:
- Keep a running “AI chores” list (formatting, summarizing, cleaning lists, drafting captions).
- Ask AI to estimate or validate assumptions (budgets, timelines, floor plans).
- Use AI as a first draft, then tighten with your expertise and brand voice.
When (Not If) the Cloud Blinks: Build Real Redundancy
Downtime will happen. What matters is resilience. If a provider wobbles, your operations shouldn’t.
Continuity checklist for founders:
- Master list of customer contacts stored in at least two places.
- Emergency communications plan (email template, SMS blast, a prewritten homepage notice).
- Separate your “crown jewels”: consider domain registration, DNS, and hosting in different places.
- Offline access to critical docs and runbooks.
- A backup vendor for livestreaming, payments, and scheduling.
Questions Before the Questions: Borrow This Decision Lens
Before choosing tools, cities, or partners, verify you’re asking the right question. Force true choice by creating three completely different plans you’d be happy to execute—no overlap. This breaks default momentum and reveals what you actually want to build.
How to run it this week:
- Define the decision (launch model, hiring plan, pricing).
- Draft Plan A, B, and C with different assumptions (solo bootstrapped, partner-led, investor-backed).
- Imagine living each plan for 12 months. Pick the path that still energizes you.
A Quick Mindset Reset: From Complaints to Gratitude
It’s easy to fixate on small inconveniences while ignoring major progress. Replace “tiny gripes” with daily gratitude and action. Momentum follows appreciation.
Daily practice:
- Start and end the day with one business win and one person to thank.
- Ask, “What can I solve in the next 15 minutes?” and do it.
Secure the House: Cyber and Continuity Are Everyday Work
Just like you lock your home and car, lock down your business basics. Security is not a one-time project—it’s a routine.
Foundational habits:
- Phishing awareness for you and your team.
- Multi-factor authentication on every critical system.
- Regular patching and backups with restore tests.
- Simple incident runbook: who does what, when, and how you inform customers.