I asked ChatGPT to analyze my calendar and give me some tips for what I could do better, the results are pretty interesting. Not what I didn’t know, but what I’m not doing and need to do much better.
Related – Take Control of Your Life: The Art of Calendar Management and Saying No
1. Group Similar Work
Your calendar shows back-to-back Zoom calls (team meetings, podcast interviews, intro calls, brand collaborations). Jumping between different types of meetings can drain focus.
Proficiency tip:
- Batch all interviews/podcasts in one block (e.g., Tuesday mornings).
- Batch team/client strategy calls in another (e.g., Mondays).
This reduces mental switching costs and preserves energy.
2. Build Buffer Zones
I noticed you often have meetings stacked tightly (e.g., August 5: Amilya call → Tais onboarding → Jenn’s inner circle → Jason Fried interview).
Proficiency tip:
- Add 15–30 minute buffers between meetings for note-taking, prep, or follow-ups.
- Use these slots to log quick takeaways so you don’t carry “mental clutter” into the next meeting.
3. Protect Creative & Deep Work Time
Your week is dominated by external calls (interviews, podcasts, brand collabs like Bitdefender, Walmart, SAP). That leaves little room for writing, strategy, or content development—your core strengths.
Proficiency tip:
- Block 2–3 mornings per week as “no-meeting creative time.”
- Use this for scripting The Rundown, drafting ZoneofGenius posts, or preparing boardroom offers.
4. Delegate Routine & Ops
From your team meeting notes, you’re still personally reviewing posting times, editorial tasks, and client updates.
Proficiency tip:
- Empower your team/assistant to own recurring items.
- You focus only on decisions and approvals, not operational checklists.
5. Energy Management
Evening events (e.g., Bible study, Flame Chat, family dinners) show you have a full day stretch.
Proficiency tip:
- Schedule lighter, relational meetings (networking, advisory chats) in the afternoon/evening when energy dips.
- Keep mornings for high-energy, high-output tasks.
Summary for You:
- Batch meetings by type.
- Build buffer zones.
- Protect deep work mornings.
- Delegate routine ops.
- Align tasks with your energy curve.